Office Assistant
Position Summary
Endeavor College Prep is a public charter school middle school serving children from low-income neighborhoods on L.A.'s Eastside. The school is seeking an Office Assistant to lead front office operations and work closely with the School Director and Office Manager to ensure the success of the school.
The Office Assistant’s primary duties include:
• Monitoring the school's entryway and greeting parents and visitors to the school
• Answering phones and handling mail correspondence
• Performing clerical duties, including data entry and file maintenance of a variety of student, personnel, and school records
• Contacting parents regarding absences, missing assignments, teacher concerns, or student illness
• Actively supervising students during arrival, lunch, dismissal, etc. as needed
• Assisting and monitoring students when referred to office for health needs
• Implementing systems to support the work of teachers and administrative staff
• Independently, or in accordance with administrative instructions, developing school communications in English and Spanish based on a thorough knowledge of school policies, regulations, and operational procedures
• Providing English/Spanish interpretation at parent meetings and school events
• Maintaining and operating a variety of office equipment, such as the copy machine, printers, fax machine, and scanners with speed and accuracy
• Monitoring and maintaining the inventory of the school’s office supplies
• Supervising parent volunteers and other school guests
• Assisting in the coordination of special events
• Assisting with various outreach projects including but not limited to student recruiting events, promotional efforts, managing call lists, and school tours
• Assisting the School Director and members of the administrative team as directed
Qualifications
• Philosophical alignment with the college preparatory mission of the school
• Demonstrated ability to handle multiple simultaneous responsibilities
• Proficiency with common office software (i.e. Microsoft Office, Excel, Outlook)
• Effective communication with parents, especially conflict resolution
• Excellent written and verbal communication skills in English and Spanish
• Bachelor’s degree or at least two years of experience in a school office
Start Date: late January or early February 2011
Compensation: $10-13 an hour depending on experience, plus full benefits (medical, vision, dental, 403b)
Application Process
Instructions:
1. Answer the three essay questions below with a thoughtful response of no more than ½ page each.
2. Use Times New Roman, size 12 font, single-spaced.
3. Once finished, save your responses as a Word document titled “OA_firstinitial.lastname_essays.doc”.
4. Send an email, with subject line“Office Assistant: Full_Name,” to Michelle Jasso at mjasso (at) endeavorcollegeprep.org with the following three attachments:
a. A cover letter
b. Your resume (please include G.P.A.)
c. The essay responses
Essay Questions:
1. What makes you a strong candidate for the Office Assistant position?
2. How would you describe your proficiency in Spanish? If you were asked to translate a document from English to Spanish, what resources would you need? What is your experience doing verbal translations?
3. Looking at the job description, what excites you the most? What concerns you the most?
Upon review of application documents, we will contact the most promising candidates for an interview.
Thank you for your interest in Endeavor College Prep.
Endeavor College Prep is an Equal Opportunity Employers and does not discriminate on the basis of race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law.
